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Volunteer Information

Thank you for choosing to volunteer your time, knowledge and passion to help build a strong field hockey program in the Avon Grove area.  As you may or may not be aware, Pennsylvania has updated it's requirements for all volunteers who will have direct contact with children.  These new updated requirements apply to all volunteer positions in all organizations that work with children, including coaches for Avon Grove Field Hockey.

Avon Grove Wildcats Field Hockey follows the regulations as laid out and and explained by the Pennsylvania Department of Human Services below.


IN SUMMARY, we must have the following certifications on file for all volunteers:

1.  Child Abuse History Certification; and

2.  Criminal History report from Pennsylvania State Police; and

3.  FBI Fingerprint-based criminal history report; OR

4.  Waiver of FBI Fingerprint report if you've lived in PA for the most recent 10 consecutive years.


Which certifications are needed?

All prospective volunteers must obtain the following certifications:

  1. Report of criminal history from the Pennsylvania State Police (PSP); and  *Obtained HERE.
  2. Child Abuse History certification from the Department of Human Services(Child Abuse).  *Obtained HERE.

Additionally, a fingerprint based federal criminal history (FBI) submitted through the Pennsylvania State Police or its authorized agent is NOT required as long as:

  1. The position the volunteer is applying for is an unpaid position; AND
  2. The volunteer has been a resident of the Commonwealth of Pennsylvania for the entirety of the previous 10 years.

Volunteers who are not required to obtain the FBI certification because they are applying for an unpaid position and have been a continuous resident of Pennsylvania for the past 10 years must swear or affirm in writing that they are not disqualified from service based upon a conviction of an offense under §6344.

Complete this waiver HERE.

NOTE: If a volunteer has not been a resident of Pennsylvania for the past 10 years, but obtained their FBI certification at any time since establishing residency, they must provide a copy of the certification to the person responsible for the selection of volunteers and they are not required to obtain any additional FBI certifications.

 

I am already volunteering. When do I need to obtain the required certifications by?

  • If you were approved as a volunteer before August 25, 2015, and DO NOT HAVE certifications (because you previously were not required to obtain certifications) you have until July 1, 2016, to obtain your certifications.
  • If you were approved as a volunteer before August 25, 2015, and YOU HAVE certifications because your organization required one or all of them AND your certifications are OLDER than 60 months, you also have until July 1, 2016, to obtain your certifications.
  • If you were approved as a volunteer before August 25, 2015, and YOU HAVE certifications because your organization required one or all of them and your certifications are LESS THAN 60 months, you have until 60 months from the date of your oldest certification to renew your certifications and to obtain any certifications now required that you may not been previously required to obtain (i.e. if your organization required the Child Abuse certification, but not the PSP certification, when your Child Abuse certification expires based on the 60 month cycle, you would naturally add in any of the other required certifications).

 

Are there requirements for volunteers to obtain a free Child Abuse and PSP certification?

Yes. In order for the fee to be waived for the Child Abuse and PSP certifications the following conditions must be met:

  1. The certifications are required as a condition to volunteer.
  2. The certifications may not be used for employment or any other purpose.
  3. The certifications shall only be provided free of charge to a volunteer once every 57 months.
  4. The volunteer swears or affirms, in writing, under penalty of 18 Pa.C.S. § 4904 (relating to unsworn falsification to authorities), the following:
    1. The certifications are required as a condition to volunteer.
    2. The volunteer has not received background certifications free of charge within the previous 57 months.
    3. The volunteer understands that the certifications shall not be valid or used for any other purpose.

 

I am a new volunteer. When do I need to request a child abuse history certification?

Beginning August 25, 2015, all new volunteers must submit certifications prior to the commencement of service.

 

How often do I need to renew my certifications?

Beginning August 25, 2015, all volunteers will be required to obtain certifications every 60 months. If an individual or agency, however, elects to renew all certifications at the same time, the date of the oldest certification, rather than the most recent, is the date to be used for the renewal date.

 

How much do the certifications cost?

  • The PSP criminal history certification costs $0
  • The Child Abuse certification costs $0
  • The FBI federal criminal history certification costs $25.75 through DHS
  • The FBI federal criminal history certification costs $27.00 through PDE

 

All necessary instructions and links to apply for these certifications can be found at http://www.dhs.pa.gov/publications/findaform/childabusehistoryclearanceforms/index.htm#.Vl NSnVUo6mQ.

If you already have your clearances on file, please forward copies to .  If you do not have all of the clearances listed above, please get them ASAP.  It could take up to 3-6 weeks for the clearances to be processed and documents to be returned to you.  You will not be permitted to coach without full clearance.

If you have any questions, please contact us at .